Minutes from previous Community Group meetings will be published here.
Community Group
www.finningley.org
Present: Maureen Marson, Cynthia Scully, PC Julie Gibbon, Barry Lifsey, Keith Robinson and Ian Drabble
Apologies: Jan Hughes, John Haigh, Tricia Haigh, Rob Castle, Christine Jessop, Janette Tate, Isobel Batunas, Mike Styring and Gwyn Hughes.
1. The meeting opened at 7.15pm. PC Julie Gibbon and new member Ian Drabble were welcomed
2. Barrie Scully demonstrated how to handle chairs and tables when they are required to be moved. We thank him for standing in on this matter for Janette Tate who was unable to be at the meeting.
3. The minutes of the last meeting held on 14th June 2010 were passed as a true record of what took place at the meeting.
4. Matters arising: Following advice it was decided to write directly to DMBC regarding the problem of litter adjacent to the Chinese take-away.. Bus Shelter seats: Matter held over until the next meeting. Designated crossing point on hold for the time being. We are awaiting confirmation that amendments to the Constitution suit our purpose.
5. Fun Day Planning: Posters by the School children completed and now to hand. PC Julie Gibbon offered to have them attached to lampposts. The sum of £38.00 has been spent on prizes for the children. Every child who produced a poster will be rewarded. Letter box drop of Fun Day Flyer completed.
6. Second letters were sent to potential sponsors and have produced several donations, including a very generous donation of £250 from Yorkshire Aggregates.
7. Maureen Marson proposed that the sum of £50.00 from our funds be used to purchase additional Raffle prizes. This was seconded by Ian Drabble and carried unanimously.
8. 5 Market Stalls have been hired from Auckley Show and will be transported for us free of charge. Julie Gibbon will try to arrange for some Police Horses to be present. There will be no Cake Stall but other stallholders selling direct to the public have been advised that they will be required to contribute 10% of their takings to the Community Group funds.
9. There being no further business the meeting closed at 8.45pm.
The next meeting has been scheduled for Wednesday 14th July 2010, in the Village Hall to commence at 7.15pm.
Community Group
www.finningley.org
Present: Rob Castle, Isabel Batunas, Maureen Marson, Peter & Mary Weller, Janette Tate, Gwyn Hughes, Tricia Haigh and Keith Robinson
Apologies: Jan Hughes, John Haigh, Barry Lifsey, Christine Jessop and Cynthia Scully.
1. The meeting opened at 7.15pm
2. The minutes of the previous meeting held on Tuesday 7th 5th 2010 were passed as being correct. There were no matters arising
3. Fun Day Planning: Publicity ongoing. Event programme can be viewed on finningley.org.
School posters not yet available although an attempt has been made to secure these. PA system has been booked and the Fliers have been printed, currently awaiting distribution. Risk assessment - This will be covered at the next meeting by Janette Tate. All those who are likely to be involved with manual handling will need to attend for briefing. Stewards for the day, yet to be appointed, will need to wear high visibility vests.
4. Further Fun Day items discussed were Safety Barriers and Blocks for Gazebos being supplied by Barry Scully. A stall selling Avon products if a volunteer to man the stall can be found. The Fun Day has been offered a Catering Van, Sweet stall and a Hot Dog Stall. It was decided that all stalls, vans etc selling to the Public would be asked to contribute 10% of their takings to the Community Group. Donations from some major retailers have been received but a reminder letter is being sent where there has been no response. Further, we have been offered some Market type stalls from Auckley. Transport will be required to collect and return these items.
5. Following closure of the Harvey Arms, Car parking could be a problem. The Brewery will be approached for permission to use the Car Park. The outgoing landlord has indicated there will not be a problem, but in order to ensure there are no problems with its use, it was thought best that permission be obtained from the Brewery.
6. The funding from Grass Roots has been received and has been deposited at the Bank. The Parish Council donation of £100 has also been received.
7. A new Bank account has been opened with Nat West. The account name is Finningley Parish Plan Group Community Current Account.
8. Constitution matters are still ongoing.
9. The issue regarding seating in ‘Bus Shelters is to be followed up, in so much as statistics of vandalism in the shelters in the past are being sought from SYPTE in order that a decision can be reached on whether or not to continue to press for seating to be installed.
10. Any other business: The problem of litter adjacent to the Chinese take-away was discussed and it was decided to approach the take-away seeking assistance with regards to litter and also to write to the Parish Council for their help.
There being no further business the meeting closed at 9.40pm. Date of next meeting 29th June 2010. Venue to be advised.
Community Group
www.finningley.org
Present: Rob Castle, Isabel Batunas, Maureen Marson, Cynthia Scully, Peter & Mary Weller, Mike Styring, Christine Jessop, Tricia Haigh and Keith Robinson
Apologies: Gwyn & Jan Hughes, John Haigh, Barry Lifsey and Janette Tate
1. The meeting opened at 7.15pm
2. The minutes of the previous meeting held on Tuesday 7th April 2010 were passed as being correct.
3. Matters arising: Feedback on Race Night very positive. 71 people attended leaving a surplus of £879.50 now handed to the Treasurer. Discussion took place on whether or not to have a further Race Night later this year but the idea was rejected on the grounds that it would mean a total of 3 Race Nights in the Village taking into account that the School held this type of event earlier in the year. It was agreed that some of the Race Night surplus should be reserved for a future event and to cover ongoing administrative expenses.
4. Fun Day planning meeting took place on Tuesday 4th May 2010. Attached to the minutes is a résumé of what was agreed at the meeting. Discussion on publicity for the event including the letter box drop, announcements in the Free Press, Arrow, Village Notice Boards and our website. It was agreed that a PA system be hired at a cost of £25.00. An estimate is being sought to have the letter box drop posters laser printed and for the cost of bunting.
5. The litter pick which took place on 23rd April 2010 was well supported and included six members of the group attending, concentrating on the Village side of Old Bawtry Road. FODSA also had a group of nine or so including a representative from the airport, who concentrated on the Peel Holdings side of Old Bawtry Road.
6. The meeting was given details of Public Liability Cover for the group. It was decided that Annual cover be taken out giving cover of £5 million and Fun Day cover of £2 million. Cost of the Annual cover being £70.45 and £150.00 for the Fun Day.
7. The Constitution has been amended but is awaiting checking by a Solicitor so that we are sure all is in order.
8. The Bank Account in the name of the Community Group had been opened with John Haigh, Cynthia Scully and Maureen Marson being the signatories for cheque payments..
9. Any other business: Further Fun Day business including notification that a Risk Assessment is being carried out by Janette Tate and that participating members of the Group may be required to attend for some training. Letters are being sent to major Retailers in Doncaster, Businesses in the Village and the surrounding Quarries requesting sponsorship for the Fun Day. A total of 16 businesses. Members of the Group volunteered to collect any items donated.
There being no further business the meeting closed at 9.20pm. Date of next meeting will be notified in due course.
Community Group
www.finningley.org
Résumé of Fun Day Group Meeting held in the Village Hall on Tuesday 4th May 2010
FUN DAY Road closure permission now given, awaiting documentation. Permission given for children's poster to go on the lamp posts.
MEETING ON THE 4th. At the meeting the position of the various stalls and activities was agreed. The Youth club are to use the grassed area for games such as beat the goalie, putting skills, hoop-la and perhaps one or two more, the balloons in the car are to be on the closed section of road between the two triangles of grass.
The Sunday club are to use the fenced play areas for their sponge throwing/fruit machine games and the Fancy dress competition ( pre school/stage one/stage two )will take place in the church.
The wood turning, Art club and FODSA display are to be in the hall.
Cards, toy stall and tombola are to be on the large triangle of grass.
The St John ambulance will be on the small triangle of grass thus ensuring vehicle access should that be necessary
The Safer Neighbourhood team will position their 4by 4 on the closed section of road between the car park and the small triangle.
Other activities will be positioned in the car park area e.g. seating , produce stall, community display etc.
The number/size of tables and chairs was discussed and decided by each group rep.
It was agreed that any profits from each group would go to the group, but each would donate a percentage to an event fund for future village ventures.
The question of the fence surrounding the play area was announced and it was noted that a letter had been sent to the P.C. asking that it be repaired. Alex Elder stated that this would be done and he also said that the grass would be cut in the grassed area.
THE SCHOOL have agreed to the children doing posters in the May bank holiday. Cynthia to drop off the paper and plastic envelopes prior to the holiday, Maureen to collect completed posters on the 11th of June. Years 4/5/6 (60children) to be involved. After decision, prizes to be awarded at the school celebration assembly in school. A selection of posters to be laminated for the lamp posts.
The school choir to sing three songs after the opening of the event, and are going to have a stall of produce from their allotment.
Community Group
Present: Rob Castle, Barry Lifsey, Isabel Batunas, Maureen Marson, Peter & Mary Weller, Mike Styring, Janette Tate, Christine Jessop, Gwyn Hughes, Tricia Haigh and Keith Robinson
Apologies: Jan Hughes, Cynthia Scully, John Haigh and Laurance Huxtable
1. The meeting opened at 7.15pm
2. The minutes of the previous meeting held on Tuesday 2nd March 2010 were passed as being correct.
3. Matters arising: Update on Groups participation for the forthcoming village event.
4. Further event detail discussed. St John;s Ambulance will be on site for any First Aid assistance at a cost of £32.50 per first aider. It was thought that we would require 3 persons. The Safer Neighbourhood Team will provide a display.
5. Three posters were presented by Christine Jessop. One was chosen but would require some modification. It was decided that a letter box drop to approximately 650 properties in the village would take place. It was further decided to approach Alan & Bridget Clark to see if they would be prepared to open the event.
6. A Childrens’ entertainer is to be hired at a cost of £350.00. Insurance for the event has been priced at £198.00. The funding application to Grassroots resulted in a grant of £500.00 which will go some way towards financing the Entertainer and the Insurance. The remainder will be met from funds raised by the Race Night.
7. Race Night: Programme produced and approved. Ticket Sales ongoing and some betting sheets completed. Helpers for the night to cover the Tote, Rob & Janette, Door, Keith & Pam, Raffle, Mary & Peter and Race sheets, Maureen & Chris. All others to help as required
8. Litter picks: 23rd April 2010 (St George’s Day) is National Litter Pick Day.
9. Transport and Traffic: SYPT will not install seats in ‘Bus Shelters due to the high levels of vandalism experienced in Finningley ‘Bus shelters in recent years. The 91 ‘Bus timetable is due to be changed again on 26th April 2010. Steve Racjan from DMBC is working on a designated crossing point somewhere convenient in the village. A recent traffic speed check on Wroot Road resulted in 31 vehicles found to be exceeding the 30 mph speed limit.
10. Doncaster Community Voluntary Service is being consulted regarding limiting liability for the appointed officers of the Community Group.
11. The constitution is now in place .fully signed up by the Chairpersons, Secretary and Treasurer.
12. Any other business: The payment of £11.74 for the website domain name is due payment in July.
There being no further business the meeting closed at 8.45pm. Date of next meeting was scheduled for 6th May 2010.
Finningley Village Community Group Minutes
MINUTES OF MEETING HELD ON TUES 2nd MARCH 2010
Members Present Peter and Mary Weller, Janette Tate, Tricia Haigh, Chris Jessop, Keith Robinson, Maureen Marson, Cynthia Scully, Isabel Batunas and Jan and Gwyn Hughes
Apologies Barry Lifsey, John Haigh, Rob Castle, Mike Styring, Lawrence Huxtable and Peter Cairns.
Minutes Cynthia apologised for the fact that several members had problems accessing the minutes via their computer. It is hoped to be more successful in future.
Matters Arising
v Village Event There will be a meeting with interested groups on Tues 23rd March. Maureen and Mike have worked on a ground floor plan for the stalls and activities. Chris has designed an attractive colourful poster to be used but it was also agreed to run a competition for the school children to design further posters, possibly in the Easter holidays. Each entry will receive a reward. The A4 paper will be provided and winning designs laminated and displayed around the village.
First Aid cover will be a condition of the insurance policy we require and enquiries are being made with St John Ambulance. The Parish Council were approached with a view to running a raffle but our request was declined. Maureen has made enquiries about the legality of running a raffle and as long as it is held on the day and on the premises we do not require a licence.
v Race Night Eric Rowland at the Harvey Arms has agreed to run the event at an approx cost of £65. Tickets are £5 with £2 being for the provision of the Pie and Peas supper (or vegetarian option). The tickets are ready (designed by Chris and donated by Keith and Pam Robinson). We can accommodate 90 people. Janette and Maureen gave a run down on the visits to sponsors and the positive response received. We had further instruction on how the event is organised and explanation of the races which we need to sell prior to the event. The prizes will be £10 for “owner” and wine for “jockeys”. Publicity was discussed and Keith hopes to include an advert in the Neighbourhood Watch newsletter. We are to contact the Free Press and Trax fm. Prizes in excess of those required for the Race Night will be used at the Fun Day with the agreement of the donors.
v Buses The buses have reverted to the old timetable but are experiencing delays for a variety of reasons. The timetable will be reviewed again in April. It is not possible to have the Notts Airport bus stop in the village but members were reminded that it is possible to get connections to Retford and Worksop at the airport.
v Litter The date of 3rd March was suggested by Claire Wilson at the airport for Old B Road but it was felt that our time could be better spent on Dark(y) Lane and we arranged to meet at 10.15, Steve was asked if we could use equipment. However Steve was unavailable and so both litter picks were postponed. We understand that the closure of the Austerfield end of OB Road is still under discussion at the Airport.
v Traffic We are informed that work has begun on installing the flashing sign near Croft Court .Steve Racjan is setting up a DSD to monitor speed of vehicles though the village. It has been confirmed that no extra 30 limit signs are to be erected. A letter concerning a designated safe crossing place has been sent to Steve Racjan and this will be forwarded to David Worthington at the Highways Dept.
v Insurance Janette has done a risk assessment for the Event and it is expected that cover will cost approx £200-£250 which we will hope to cover with the proceeds of the Race Night. We are however awaiting more information from our contact at DMBC.
v Constitution is amended and ready to be signed by the Officers. It is required for our applications for funding. Keith pointed out that there is a possibility that the signatories will be jointly responsible for any debts incurred. However it is possible for these responsibilities to be mitigated and liability to be limited to £1. This matter is to be investigated.
Any Other Business
· Account It is necessary to amend the account to reflect the change in the name of our group and to update the signatories. John will organise this.
· The matter of the council land on Church Lane was deferred as the proposer was unable to attend the meeting.
· Cynthia queried the fact that we have no seating in our bus shelters and thought we ought to pursue the matter. It was pointed out that there has been considerable trouble in and around shelters and this is the reason for the removal. These problems could well preclude any installation of seating now. It was felt that this situation is unfair for the elderly residents and to approach the Transport executive with regard to doing so in the shelter on the Green.
· An updated contacts list is nearing completion and will be circulated in the near future.
The next meeting was to be Tues 6th April but the hall is booked for that evening and so the meeting will be on Wed 7th April at 7.15 in the Village Hall.
The meeting closed at 9.10.
Community Group Minutes
Tuesday 9th Feb 2010
Members Present
Maureen Marson, Cynthia Scully, Jan and Gwyn Hughes, Chris Jessop, Isabel Batunas, Mary and Peter Weller, Laurence Huxtable, Peter Cairns, Mike Styring, Keith Robinson, and PC Thompson.
Apologies Barry Lifsey, Janette Tate and Rob Castle
A welcome was extended to Laurance Huxtable and Peter Cairns .
Minutes of the meeting held on Tues 11th Jan were accepted as a true record of the proceedings.
Matters Arising
Ø Event. The meeting held with groups interested in contributing was positive and some progress has been made with the organisation. Information sheets have been circulated to members informed. See appendix 1. Cynthia and Maureen have met with Mr Hall, the local headmaster, to extend an invitation to the school to participate. The choir is invited to sing but he pointed out that as they are very timid he was unsure of their response. There is also a possibility of the allotment club running a produce stall. He offered to advertise our activities and to send the newsletter to the website. The children are also involved in traffic work and investigations and may be able to provide data for the website.
Janette has met with a representative from the CVS concerning funding for our group and the event. There is a possibility that this will be available for food and a marquee. Peter Cairns pointed out that supermarkets are always support local organisations with funding. The question of having a celebrity to open the proceedings was broached. It was felt that at this time someone local would be ideal. Suggested were the Vicar Neil Redeyoff, Mike Cowan (former cricketer) or Mickey Walker (Doncaster Rovers). However no decision was made.
Measurements have been noted for a marquee which would need to be free standing if in front of the hall to avoid damage to the hall or car park. Otherwise the grassed area could be utilised. PC Thompson is to make enquiries as to what would be available from the Police e.g. display caravan, patrol car (depending on resources and man power). He also suggested we may get support from the Neighbourhood manager at DMBC. We have concerns about lack of space at the hall and PC Thompson is to pursue the possibility of closing roads around the small green on Rectory Lane so we can make use of it. The Parish Council will also be approached about this matter. It was also suggested that the PC might run a raffle for us.
The Community Group will organise a “balloons in the car” game. Peter C thought that there was a possibility of having an “article” of interest from the aircraft museum with which he has contact. FODSA may also be interested in manning a display. The Harvey Arms could be involved too by having tournaments of pool and darts etc. We will ask if the car park could be available for use.
The matter of First Aid cover will be pursued. Mr Joe Wardle of the Woodturning Club has contacts and as a St John’s Ambulance Group meets in Auckley Parish Centre enquiries can be made there.
Ø Bus Service. This has now resumed the old timetable (30 min service). However there are still difficulties with buses failing to arrive. This matter needs monitoring and Peter W has the matter in hand and is in contact with SYPTE. The group has written to the Parish Council concerning the suggestion that the service from Worksop/ Retford going to the airport could be permanently re-routed through the village giving resident’s access to Bawtry/Retford/Worksop. Peter W feels that we need to demonstrate to the bus company that there is a demand for such a service and approach the bus company directly. No decision was taken on further action as it was felt that at present we lack time and manpower to mount an opinion poll on this matter. Laurance did say that access to these towns can be had via the airport.
Ø Notice Boards. Janette will in due course work towards applications for funding for these.
Ø Litter. The problem is unfortunately on the increase. Other areas in the village are being blighted and the usual problem areas are getting worse. Steve Racjan tells us that Claire Wilson is to re-arrange the litter pick which had to be cancelled before Christmas. We have had no reply to our earlier letter concerning the possible closure of the end of Old Bawtry Rd and we have now written to the Airport Director (Mike Morton) in person expressing our frustration with the present insolubility of the litter problem. PC Thompson mentioned alerting the Neighbourhood team to the problem.
Ø Traffic. Peter W expressed concerns at the speed of some vehicles through the village. PC Thompson explained that repeater signs for speed limits are restricted to 40mph limits and that motorists should be conversant with the Highway Code and know that in an area with street lighting (after a 30 sign) this limit applies until informed otherwise. He added that certain roads in the village are difficult to check for speeding however he intends to check Old Bawtry Road in the near future. There is concern that there is no designated safe crossing place in the village. This matter will be investigated. PC Thompson advised that DMBC needs to be persuaded of our need for this and speed reduction schemes. It is understood that work is soon to commence on the Speed Actuated sign to be installed near Croft Court. Any defective signs need to be reported to the Highways Dept at DMBC.
Ø Race Night. Will be held on Fri 16th April in The Harvey Arms from 7.30 onwards. It was stressed that we require help from the entire group to sell tickets (90) which are £5 including pie and peas. We also need to sell “horses and jockeys” before the evening. A letter to local businesses and dignitaries has been prepared asking for support in sponsorship and Janette, supported by Maureen and Cynthia intends to call on these in person in the near future. Chris brought preliminary drafts for the posters and tickets.
Ø Constitution. This was studied and amended to better suit our needs. This will be circulated and signed in the near future. See appendix 2.
Ø Insurance. Maureen, Isabel and Janette attended a support group meeting in Tickhill and made contact with members of the local CVS who were very helpful in this matter informing us that DMBC runs a scheme for voluntary groups to obtain cover for their activities. Maureen has contacted the local authority outlining our needs and requesting a quotation.
Ø Any Other Business.
1. Keith pointed out that there are several posters around the village which are in need of updating. This he offered to do. The website address will be added to the letter-heading.
2. John offered to stand down as Treasurer should anyone wish to take his place. It was unanimously agreed that we wish him to continue.
3. Mike asked how the Burns Bash had been received and it was reported that it had been a great success with lots of favourable comments. However a profit was not made but costs were covered.
4. Parish land on Chapel Lane and 5. Seating in bus shelters had to be held over until the next meeting.
The next meeting is arranged for Tuesday 2nd March at 7.15 in the Village Hall.
The meeting closed at 9.15pm.
Community Group Minutes
for Monday 11th January,2010
Members Present.
Cynthia Scully, Janette Tate, Chris Jessop, Mary and Peter Weller, Rob Castle, Jan and Gwyn Hughes, John Haigh, and Maureen Marson,
Apologies.
Tricia Haigh, Mike Styring, Isabel Batunas, Keith Robinson and Barry Lifsey.
Minutes.
In the section on traffic the sentence beginning “ Havina announced.......” was amended, at Barry's request, to read “ Barry announced.......”.
The minutes were then accepted.
Matters Arising.
The village Event. Cynthia informed the group that a meeting was to be held on the 12th January with interested parties, after which we would be in a position to feed back any progress. Some concern was expressed about the lack of involvement by the village school and it was decided that Cynthia and Maureen seek an appointment with the head, Mr. Russell Hall, to discuss this possibility.
As funding would be required and Lafarge, last year, had said they might be willing to support a village initiative it was decided to approach them with a request for help.
The Bus Service.
As rumours abound about the possible re-instatement of the timetable that had existed prior to November it was decided that a letter be sent to Finningley P.C., First Bus Company and the Travel Executive to enquire exactly what is to happen to our bus service.
It was noted that because of the road works on Hurst Lane the Retford/Robin Hood link had been coming through the village and it was suggested that could this continue and the buses stop within the village it would provide a much needed service to Bawtry and beyond. It was decided to contact the appropriate bodies to see if this would be a possibility.
The Notice Board.
As it appears extremely unlikely that any of the money from Higgins would be available to fund the purchase and erection of a notice board on the Green it was decided to, yet again, seek other funding to move this project forward.
Havina had been looking into possible funding but has now moved out of the village, however, Janette has volunteered to take over this role and investigate funding possibilities.
Litter and litter picks
The litter along Old Bawtry Rd, continues to be a problem and the litter pick that was arranged for the 22nd of December was abandoned because of bad weather.
We appear to make no progress in this matter, which is a concern to all residents.
Rob suggested that we go directly to the head of the airport to point out the seriousness of the problem and the possible danger to aircraft operations. This to be done.
Traffic.
There were no further developments to report in this area as the interest shown by The Yorkshire Post in doing an article on this aspect of village life had failed to materialise.
Business.
Funding.
John said that we had £68-00 in the funds and Cynthia asked the group for suggestion to raise more money to enable the group to continue its efforts on the villages behalf.
Janette said, with support from the group, she would be willing to organise a “Race Night”. She was thanked for her offer and it was decided that Janette, Cynthia and Maureen should approach the Harvey Arms to see if they would be willing to provide the venue. It was decided to opt for the12th or 13th of March.
Any Other Business.
Insurance.
The question of personal/public insurance had been raised in connection with the litter picking and Janette , having done some research discovered that we did require cover for any organised event. It was decided to investigate further to find out exactly what kind we would require, where we could obtain it and at what cost. Cynthia and Maureen are to ask Elaine about the insurance held by the village hall and Janette is to follow up other avenues.
Chris raised the question of the safety of the fencing currently blocking off the building area on Old Bawtry Rd. It was decided that it should be brought to Finningley P.C.'s attention and Chris agreed to do this.
Increasing Membership of the Community Group.
It was suggested that Peter Cairns and Laurence Huxtable, who had shown interest in working for the village be asked if they wished to join the C.P.G.. Maureen and Cynthia agreed to do this.
The next meeting will be held in the Harvey Arms at 7.15 p.m. on the 9th of February, 2010.
There be no further business the meeting closed at 9p.m.
FINNINGLEY PARISH PLAN GROUP
MINUTES FROM TUESDAY 10th NOV 2009
Members Present
Havina, Mike, Barry, Jan, Gwyn, Peter , Mary, Isabel, Chris, Maureen, Cynthia and Rob.
PC Keith Thompson was also present but was called away on an emergency before proceedings began. He will be provided with the minutes and kept informed of future meetings
Apologies
Keith, Tricia, John and Janette.
Minutes
These were accepted as a true record.
Matters Arising
- The Village Event. We have received another positive response just leaving two groups who have not yet replied. We are to arrange a meeting in January with the interested groups.
- The bus service is still causing us concern. A new timetable is in operation which means that the service during the day is reduced to hourly. The route has been changed going via the market. The Parish Council is still making representations to the bus company and we await developments. Peter indicated that The Yorkshire Post had shown interest in the matter.
- Notice Boards. We have received a letter from the Parish Council confirming their ownership of the Green and giving us permission to erect a replacement board. The matter of the donation to the village by Higgins is as yet unresolved. The seat around the tree at Glebe bungalows is now meeting with some controversy. The rooted Christmas Tree for the Green is a distinct possibility and such is the expense involved and as the Playing Field Committee would also like a donation , it is unlikely that any money will be left for other projects. However the matter may be finalised at the forthcoming Parish Council meeting. We again await developments. Anew notice board at the Post Office has been supplied by Mr. Blakey. We will keep his name on file for possible future reference.
- Littering and Litter Picks. We have received confirmation that volunteers do not have insurance cover from DMBC. This only covers its own operatives. The parish Council likewise is only responsible for its members. To insure volunteers ourselves would be prohibitive. A possible way around the problem would be to ask pickers to sign a waver. The feeling of members is that these difficulties are a set back to our efforts. It was suggested that we write to the Parish Council with a request that their representative (Keith Robinson) on the Airport Liaison committee brings the problem of litter on Old Bawtry Rd to the attention of fellow members at the next meeting of this group. A letter will be provided for Keith to take to the meeting The Police are monitoring the area at the Austerfield end of Old Bawtry Rd. We are to contact Claire Wilson and ask her to explain her suggestion that access to that end of Old Bawtry Rd could be restricted. As a lot of litter is being found which originates from the Chinese Takeaway we have asked DMBC to update us on the requirement of that business to be responsible for this. As yet we have not received a satisfactory reply. A letter to Blaxton Parish Council re littering at the bus stop opposite the Post Office was shown to members and a copy forwarded to Finningley Parish Council. The Safer Neighbourhood Team will be approached about the provision of posters. Posters are available from the Tidy Britain /Keep Britain Tidy. A request for a dog litter bin to be provided on Old Bawtry Rd has been sent by the Parish Council to DMBC. The next PACT meeting is on Friday 27th Nov-venue unknown.
- Traffic. Wroot Rd has been monitored recently with the speed gun. Peter and Mary Weller have agreed to take over responsibility for this area from Havina. Havina announced that we are to have a vertical actuated speed indicator installed on the Bawtry Rd approach to the village. She has also passed our concerns about the roads in this area to Coun Patricia Schofield and has been assured that these will be passed on to Richard Walker who is the Council member with responsibility for traffic issues. The damaged wall at the Post Office corner is not considered to be a hazard to pedestrians as the path is not obstructed. Havina was thanked by members for her supportand the amount of work she has done on these problems and we wish her well in her relocation. PC Keith Thompson is eager to work with us on traffic matters.
- Funding matters will be held over until the next meeting.
Any Other Business
We have received requests for our minutes to be available and in future these will be published on the web site in the hope that interest in our work will tempt volunteers to come forward.
As Finningley Parish Plan Group we are confused with the Parish Council and it has been accepted that we should in future be known as Finningley Community Group (aka Finningley Parish Plan Group for official purposes).
Finningley Parish Plan Group.
Minutes for Tuesday October 6th. 2009.
Members Present.
Jan and Gwyn Hughes, Jeanette Tate, Mike Styring, Isobel Batunas, Cynthia Scully, Christine Jessop, Peter and Mary Weller and Maureen Marson.
Apologies.
Barry Lifsey, Keith Robinson, Tricia and John Haigh and Havina East.
The Minutes.
The minutes were accepted.
Matters Arising.
The village event.
Responses have been received from Neighbourhood watch, The Art and Social group and The Youth Club all of which were positive.
Mike suggested that an open version of the letter be displayed on the village hall notice board and that an enlarged copy be produced for display. Maureen agreed to forward him a copy of the original letter and Mike said he would make the necessary changes and also put it on the web-site.
Jeanette suggested that a thank you letter be sent to those groups who had replied and a follow up copy be sent to the other groups asking if they were in a position to respond. Cynthia and Maureeen said they would do this.
The bus route.
A reply had been received from First about the change of timetable but it was merely a copy of the previous decisions made regarding the changes to the terminus.
At a previous meeting Barry Lifsey has said that the P. C. was going to suggest that the terminus be changed from Elm Drive to the lay-by bus stop just before the round-a-bout at Blaxton. Unfortunately as Barry was not at the meeting there was no further information on the matter.
The notice boards.
There was no further information on this matter as Keith was away at the moment. It was suggested that the clerk to the council, Jenny Worthington, be emailed with a request for an up-date on the matter.
Litter Picks
There was much discussion on this matter.
Steve Racjan had contacted Claire Wilson regarding permision to issue fixed penalty notices on Peel Holdings land, and had asked P.C Pyle to look at the potential for an increased police presence along the road. As yet there had been no response. Steve said that he could see no problem with us organising weekend litter picks but that he would run it by his line manager to confirm this. We have had no further contact on this.
Jan expressed grave concerns about our organising future litter picks without clarification on the following points:-
Health and safety. What insurance cover do we have should anyone injure themselves? Do D.M.B.C. have public liability cover for local litter picks? Does it fall within the remit of the Parish Council.
Steve had mentioned a group of helpers, should we ask if they might be used?
Are there any other D.M.B.C. litter initiatives in the pipeline? Could we ask to be notified about them in plenty of time to make use of them?
Do we enlist the help of Keep Britain Tidy to help in this matter?
Should we continue with the litter picks, how can we ensure that there is speedy collection of the filled bags?
Is it really feasible to consider setting up a calendar collections before these points have been settled?
A further point to consider is the lack of support from Claire Wilson in this matter. In her email of the 06/08/09 when asked about the problems along Old Bawtry Road, beyond Higgins, she suggested there was little the airport could do other than restrict access along the road, a move she said she could put to her managers. Perhaps now is the time to ask that this be done.
Traffic Issues.
As Havina was absent there was no up-date on this area.
It was noted, however that the damaged barrier on the corner of Wroot Road had been removed.
A question was asked about the use of the speed camera in the village and it was decided to email P.C. Johnson to enquire how many hours a week were allotted to Finningley and if Wroot Road could be monitored.
It was noted that the wall on the corner of Doncaster Road had still not been replaced. It is understood that the insurance claim had now been settled and it was felt that the Parish Council should be asked to contact the owner of the wall about its' present condition and when it would be repaired.
Mary and Peter, having been asked to take over the the area of Traffic Issues, have decided to make their decision once they have had an opportunity to talk to Havina and seen exactly what is involved.
Funding.
It was decided to leave discussion of this matter until the next meeting.
The photography exhibition.
Jeanette suggested that this should involve a competition with the winner(s) photographs being used for a calendar or notelets.
Any other business.
Table top sale money.
It was decided that the money be given to Cynthia and Maureen for stationery.
Litter Bins.
The state of the litter bins out side the Chinese Take Away and the lack of a litter bin at the bus stop, just into Blaxton was discussed. It was decided that a letter be sent to Blaxton Parish Council about the matter and a copy of the letter be sent to Finningley Parish Council.
Change of name.
As the Yorkshire Rural Partnership have decided that in future P.P.groups should be called Community Groups we wondered if we should change to that. It would probably stop people confusing the group with the Parish Council or the church. It was decided to discuss the matter at the next meeting.
There being no further business the meeting closed at 8.55p.m.
The next meeting will be on Tuesday 10th. November in the Village Hall at 7.30p.m..